What Does Your Banker Know About Your Business?

January 27th, 2012

Your banker is a financial expert. They have sophisticated systems that analyze your financial statements. They analyze their customers in a variety of industries across the country. In other words, they may know more about your business than you do.

Here are ten questions to ask your banker:

  1. What other information can I send you to show you how my business is performing? (The bank will only ask for the minimum and this ‘other information’ will be very useful for you, too.)
  2. What are the key ratios that the bank uses to measure my performance and how can I improve them? (Hint, stop minimizing taxes and start building up your retained earnings.)
  3. How is my business performing compared to my industry? (You should really know this one already)
  4. How is my business performing compared to other, similar businesses?
  5. How can I improve my financing structure to position my business for growth?
  6. What do I need to do to lower my interest rates and borrowing costs? (Hint, you need to reduce the banks risk by providing them with better information that shows you know how to manage your business.)
  7. These are our spending plans for next year. (Yes, you share information in advance.) What is your advice on how to finance our capital assets and growth?
  8. What products do you have that can help me to manage my cash better?
  9. What risks do you see that I can’t or don’t see?
  10. What are your best customers doing that I’m not but should be doing?

Bankers have great perspectives and advice. And, you can usually access their advice for free, since they want you to be more successful.

Copyright 2012 Phil Symchych. All rights reserved.

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DUDS: How to fix a cooktop in only 54 days

January 26th, 2012

“The stove doesn’t work,” said my wife. “Uh-oh” I’m thinking, “kitchen stuff.” This wasn’t starting well and it wasn’t going to end well.

The largest, main burner on our cook-top stopped working. “We’re supposed to host Christmas dinner and I need all my burners,” exclaimed my wife. She called the warranty company – because the repair man told us to always buy an extended warranty on today’s electronically sensitive appliances – and this commenced a lengthy exchange. She provided the serial number and the warranty company needed to send out the local service representative to take a look. Two weeks later, the service rep showed up, made a diagnosis, and left. Then, nothing.

My wife called the warranty company back. They never received any information from the service rep. My wife called the service rep. He said that he faxed the information and will resend it. We waited, and waited. My wife called the warranty people, to whom she wished a “Merry Christmas” because the season was upon us and we, well, my wife, weren’t cooking anything on the main burner. The warranty company still hadn’t received any information.

We called the service company, again. Eventually, my wife helped everyone figure out that the service company had the wrong fax number and sent our information to fax purgatory. Finally, my wife connected the service company’s information with the warranty company.

This is why consulting is so easy, sometimes. Large companies lack management skills and processes and don’t test their own products and services. Small and medium business managers can run circles around any big company manager who has a single department specialty and is busy protecting his turf, but I digress.

Our local company sent the information for the third time. We appreciated their persistence. My wife was now on a first name basis with the warranty people and had elevated her concern to the supervisor. The repair was finally authorized, then scheduled and, finally, performed.

Total time: November 24 to January 17. Only 54 days to fix a burner.

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What Can Entrepreneurs Learn From Economists

January 25th, 2012

Most economists that I’ve heard speak (well, two, to be exact) provide their services to major financial institutions and associations. Marc Faber is such an economist and he spoke to the local Chartered Financial Analysts (CFA) last night where a banker friend (yes, I’ll admit that publicly) treated me to dinner.

Dr. Faber has extensive global experience, having lived and worked in many interesting countries. His best credential wass that he visited Saskatchewan in January.

Here are the lessons for entrepreneurs.

  1. There are many investment alternatives including bonds, equities, real estate, cash and precious metals. These alternatives become more complicated when you factor in which industry sectors, countries and foreign currencies provide the best upside with the lowest risk. You need the help of a good professional to navigate all of this.
  2. Remember when our parents invested in Canada Savings Bonds? Life is definitely more complicated now.
  3. Interest rates will go up.
  4. Deficits in major economies such as the United States will continue to increase financial risk globally.
  5. Spending-and by that I mean government supported programs-on consumption is a short-term band aid solution that isn’t sustainable. Spending on capital such as equipment or research and development knowledge can create long-term value.
  6. Countries that print money, and that’s most of them, to try and stimulate the economy, end up creating long-term problems because they can’t control where the new money is being spent.
  7. A business that’s losing money won’t fix its problems by borrowing more money. You have to stop the bleeding first.
  8. The key difference between economists and entrepreneurs is that economists measure things with charts spanning decades and entrepreneurs measure cash today.

In my opinion, it appears that the best investment is in your own business! You know the customers, the suppliers, and the industry. You are in the best position to grow your business. Are you generating a healthy 10% or 20% return on investment in your business? You should be.

You must be proactive, know your numbers and act decisively. Otherwise, there is a factory in some foreign country that is using government funding to create jobs, doesn’t have a profit motive and is trying to enter your market with a ridiculous price. Sound familiar? Are you competing with five dollar an hour wages somewhere?

Here is my economic prediction: the experts still won’t be able to predict the future. No one can. That’s why you have to use your common sense. And, invest in yourself.

Copyright 2012. Phil Symchych. All rights reserved.

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Phil’s Profit Point 40 – Attracting More Customers

January 25th, 2012

And now also on iTunes

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Phil’s Profit Point 40 – Attracting More Customers

January 25th, 2012

Attracting More Customers

This article will be of interest to you if you want to strengthen your marketing presence, increase awareness of your products and service, make them more accessible, and increase your revenues and profits.

Phil’s Profit Points™ in Brief:

  • Marketing isn’t just about advertising.
  • Marketing has a much broader definition and includes the product’s unique characteristics, value to your customer (this can vary for each customer), pricing (when combined with unbundling, this is the fastest way to increase your profits), promotion (includes advertising and many other things), distribution (how do they buy, how do you deliver), online presence and branding.

Attracting More Customers

  • Characteristics — what does your product look like or feel like. What does it do? For service companies, it’s very important to make the intangible parts more tangible. Does you customer need responsiveness, quality or low price? They can’t have all three. Which characteristics are most important to your customer?
  • Value to your customer — your customer makes an intentional decision to acquire your products and services. Do you know why? Why do they purchase yours instead of someone else’s? The best way to answer these questions is to ask your customer. What are the logical and emotional needs and wants that you meet?
  • Pricing — the best pricing strategy is to have multiple price points reflecting different levels of value. Give your customer choices. Too often, entrepreneurs include everything they can think of to make the sale. Unbundle and price separately; just like manufacturers who sell warranties or service firms who sell responsiveness options.
  • Promotion — advertising is the most expensive form of promotion. Giving away some of your knowledge and expertise for free can be a more cost-effective way to attract and retain customers than advertising. Your best promoters are your happy customers. Do you have a formal referral system? The yellow pages are dead: “Long live the yellow pages.”
  • Distribution — where, when and how do you deliver your products and services? Technology is making it easier, faster and cheaper to provide services across borders and around the world. Amazon ships globally. I provide mentoring services to clients in Canada, the United States and Australia; all with the free Skype service.
  • Online Presence — your website and blog are critical pieces of your marketing strategy. They enable you to demonstrate your expertise and differentiate yourself from your competitors. How often do you update your website and blog? Are you talking about yourself or providing value that is building your credibility?
  • Customer Experience — how does your customer feel when they deal with you? Even in industrial or construction environments, emotion plays a part in decision-making. A contractor wants to feel confident that their materials will arrive on time, as ordered, and in great condition. How do you reduce your customer’s stress?
  • Branding — what is your brand? Branding can be defined as your customer’s perception of your business. How do your customers and prospects perceive your business?

Tough Question

How much time do you spend on improving your marketing compared to running the day-to-day operations?

From The Piggy Bank

Most companies under-invest in marketing and over-invest in production — but nobody knows they have a better widget.

Have a profitable week!

Phil Symchych, C.A., M.B.A., is the president of SYMCO & CO., author of Phil’s Profit Points™, and owner, or part-owner, of four businesses.

Share the Wealth

If you find this information valuable, please feel free to forward it to a fellow entrepreneur, friend, customer, supplier, banker, advisor or business associate. We are improving entrepreneurs’ lives and strengthening our economies. Thanks!

You may subscribe and encourage others to subscribe by clicking here.

We are now on iTunes! Check out our podcast series called Phil’s Profit Points.

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Profit 101: The Gas Station

January 24th, 2012

Who wants to go to work or to a meeting or even grocery shopping when they smell like gasoline?

I love full-serve gas stations that will do the dirty work of filling your tank at the same price as the self-serve.

Did you now that ’self-serve’ means No Service?

Today, at the local Shell full-serve, the gas jockey asked me, “how is your oil?”

“It’s fine” I replied. “It’s synthetic and lasts 24,000 kms (15,000 miles). There is no dipstick to check it anyways. It’s all by computer.”

“Really?” he shrugged.

“Yes, and I have a spare litre of oil in the trunk in case I run low. The car tells me when it’s thirsty.”

He shook his head. I’m sure the owner was probably shaking his head, too, wondering where the profits went.

I don’t think gas stations sell much oil these days since most cars are computerized and the dealers have sophisticated processes to retain their customers for profitable service work.

Did you know that the convenience store part of a gas station that sells all the pop and snacks is usually more profitable than the gas sales?

Here are six ways a gas station could make more money.

  1. Clean my windshield. That way, I’ll come back more often.
  2. Wash the headlights and tail lights while you’re at it.
  3. Offer to top-up the windshield washer fluid. I’m at a full-serve, wearing a suit, for a reason. Give me some service.
  4. Tell me that your washer fluid is the same price as Wal-Mart (or cheaper) and ask me if I want to buy any extra jugs.
  5. Offer to bring me a newspaper and coffee or pop for a special price.
  6. Pay your people a commission on their sales. Those who hustle will make more money and so will the owner. Note: this applies to most businesses. Paying for performance is brilliant.
  7. Bonus – offer a special promotion or sample from a complimentary business. For example, provide a two-for-one coupon at a local restaurant or dry-cleaner. You will attract more regular business because your customers will expect extra value from you and it didn’t cost you a cent.

The purpose of a gas station, or any business, is to make a profit. It’s not just to sell gas. Customers don’t want gas, they need it. But they’re willing to pay for service that saves them time, makes their vehicle safer or cleaner, and saves them money.

Copyright 2012. Phil Symchych. All rights reserved.

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Phil’s Profit Point 39 – Strategy as Valuation Driver

January 18th, 2012

And now also on iTunes

How to Increase the Value of Your Business
Part III: Business Strategy

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Phil’s Profit Point 39 – Strategy as Valuation Driver

January 18th, 2012

How to Increase the Value of Your Business
Part III: Business Strategy

This article, the last of a three part series on increasing the value of your business, will be of interest to you if you are thinking about selling your business, want to evaluate or enhance your strategy, or just want to make your business great!

Phil’s Profit Points™ in Brief:

  • Strategy is best described from your customer’s perspective: how do you help them be more successful?
  • When strategy guides your operations and marketing, you have increased your alignment, and made your business more valuable.
  • Strategy is defined as the intentional alignment and focus of your resources in order to deliver value to your customer.
  • Be specific in defining your strategy to your employees, your customers and your prospects.

Value To Your Customer

Your customer purchases, consumes or utilizes your products and services every day. The key question is: how do they use it to enhance their business? When you understand how your customer uses your products and services, you can analyze your different value points such as:

  • Price — Competing purely on price is best left to huge companies such as Wal-Mart or to natural resource companies such as potash mines who are continually trying to lower the cost per ton. If you are a small or medium business, your best strategic choices are differentiation, focus or a combination of both.
  • Differentiation — How are you different or better than your competitors? You can spend a lot of money trying to tell the market that you are different. Some differentiation factors include speed, convenience and quality.
  • Speed — How quickly do you respond? Are you faster than your competitors? Do you provide quick advice and results? Customers don’t like to wait. My lawyer and my banker take my calls right away. There is minimal phone tag or time wasted.
  • Convenience — How do you deliver your products and services. Do you deliver in batches when you customer needs your materials? Do you provide your services at your customer’s site? A drywall supplier ships the exact quantities to each house under construction as the materials are required. The contractor does not need to carry inventory.
  • Quality — How can you demonstrate your quality difference? If your your customer had unlimited cash, would they buy your product or service? Can you provide your customer with different levels of quality so they can choose? One service company provides its customers with different levels of service plans and corresponding response times. Quality can be very subjective so it’s best to hear this straight from your customer.
  • Focus — Focus is one of the most powerful strategies for small and medium businesses because it allows you to apply your core competence for a specific type of customer.

The most profitable businesses that I’ve worked with don’t try to be all things to all people. They do have a clear focus, achieve operational excellence, and can do a few things really well for their specific customers. They grow their businesses by getting better at what they do, attracting more and larger customers, and continually enhancing the value that they provide to their customers.

Tough Question

How would your customers or your employees describe your company’s strategy?

From The Piggy Bank

If water can cut steel, at 60,000 pounds per square inch of pressure, just think what your business could accomplish with similar focus.

Have a profitable week!

Phil Symchych, C.A., M.B.A., is the president of SYMCO & CO., author of Phil’s Profit Points™, and owner, or part-owner, of four businesses.

Share the Wealth

If you find this information valuable, please feel free to forward it to a fellow entrepreneur, friend, customer, supplier, banker, advisor or business associate. We are improving entrepreneurs’ lives and strengthening our economies. Thanks!

You may subscribe and encourage others to subscribe by clicking here.

We are now on iTunes! Check out our podcast series called Phil’s Profit Points.

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Cashing In On Inventory by Shawn Casemore

January 17th, 2012

Guest blog by Shawn Casemore: Minimizing Inventory – Maximizing Cash

The best inventory is an inventory of cash. If you stock inventory in your business, this article can help you increase your cash.

Maintaining inventory can be a double-edged sword. Too little inventory and you may miss an opportunity to meet unpredicted (but welcome) customer demand too much inventory and a significant portion of working capital can be left stagnant and unavailable for more productive business investments.

The most successful companies manage inventory using a variety of strategies, all of which can be employed by small- and medium-sized businesses if size and volume is leveraged effectively.

Here are five ways to minimize your inventory and maximize your cash.

  1. Plan inventory purchases: Through proper inventory categorization and planning, inventory investment and obsolescence can be dramatically reduced. Identify materials and products of high consumption. Negotiate good prices by buying in larger quantities, less frequently. In doing so, volume discounts can be obtained, thus reducing your cash outflow and retaining cash. For lower quantity purchases, increase the frequency of purchases and reduce the volume of each purchase. This should have no impact on the purchase price, because you are negotiating in advance based on annual projected volumes, but will serve to ensure that inventory investment is minimized and obsolescence is avoided.
  2. Outsource inventory investment: Request that your suppliers manage inventory of high consumption materials such as hardware, janitorial supplies, and office supplies. Suppliers will often offer, at no charge, onsite inventory review and replenishment. This serves two purposes. First, it reduces the amount of time you must invest in managing inventory. Second, it ensures that you only pay for what is consumed. In setting up such a program, identify your preferred minimum and maximum inventory levels so that suppliers  avoid over-replenishment.
  3. Monitor inventory accuracy: Maintain a close view on inventory levels of highly volatile or costly materials to ensure order accuracy and avoid excessive investment. Inaccurate inventory leads to excessive costs in two specific areas: over replenishment of material as a result of under-stated inventory levels, or missed customer orders as a result of over-stated inventory levels. Think about inventory accuracy like the fuel gauge for your car, too much or too little are both a problem.
  4. One man’s junk is another’s treasure: We have helped some of our best clients use the online marketplace as a means to sell obsolete materials. This provides an opportunity to recoup a portion of investment before the asset is written off. In some instances, where our clients have in the past paid for disposal, they now have an alternate revenue stream.
  5. Leverage the future: Too many growing businesses fail to leverage their future growth as a means of achieving reduced prices. Suppliers are interested in customers who have aggressive growth plans, and are often willing to invest (in terms of reduced revenue) in anticipation of future business demand growth potential. We often leverage our clients’ future volume predictions as a means of achieving competitive pricing despite lower volumes. Consider this strategy as involving your suppliers in a win/win proposition.

Spending some time identifying and implementing the right inventory management strategies can significantly reduce investment, freeing up working capital for growth and acquisition.

© Shawn Casemore 2012. All rights reserved.

Contributed by:

Shawn Casemore

President, Casemore and Co.

(519) 379-7697

Email: info@casemoreandco.com

www.casemoreandco.com

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Know Your Numbers by Phil Symchych

January 16th, 2012

The best managers, running the most profitable businesses, know their numbers. Do you know yours?

Here are several key questions that, when answered, will give you a powerful insight into your company’s profits.

  1. What are your top three products or services, as a percentage of your total revenues?
  2. What are your gross margin percentages for these top products and your company average?
  3. How much of your total gross profits do these top products contribute? Remember, the 80/20 principle can apply here.
  4. What is your overhead rate by hour or person or unit of production?
  5. What is your break-even sales figure each day, week or month?
  6. Who are your most profitable customers?
  7. How much time and resources do you spend building relationships and selling to your most profitable customers compared to other customers or non-customers?
  8. What percentage of your revenues come from proactive selling vs. reactive order-taking?
  9. Which customers pay the fastest or the slowest?
  10. What is your days to cash? That is, how fast do you collect your cash. To calculate: Divide your accounts receivable into your annualized sales and then multiply by 365. The lower the number, the faster you’re getting paid.
  11. Are you actively promoting your most profitable products and services to your most profitable customers?

Knowing your numbers can reduce your risk from guessing and improve the probability of producing profits.

Copyright 2012. Phil Symchych. All rights reserved.

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